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Mortgage Notification, Billing, and Payment Overview
Mortgagee Billing and Payment System
State Farm’s Mortgagee Billing and Payment System delivers electronic documents and accepts electronic remittance to all lenders, loan servicers, and servicing bureaus that accept the Mortgagee Notification, Billing and Payment (version 4010) national standard. The national implementation guide for this standard can be acquired at Washington Publishing Company. For further information on national implementation guides, visit our EDI Information site. State Farm also offers a State Farm specific implementation guide which is available through your Lender Relations contact.
System Purpose
With the help of lenders, lending servicers, vendors, and insurers, a national standard was developed allowing insurance notifications to be conveyed electronically to lenders. The Mortgagee Notification, Billing and Payment standard was created by the Policy Administration Work Group of the Accredited Standards Committee and sanctioned by the American National Standards Institute and the Mortgage Bankers Association.
State Farm supports the industry’s national standard for communicating information affecting our hazard insurance policies. Because of the volume of notifications in the insurance industry, State Farm has developed automated tools to ensure each lender can have its interests protected by our insurance.
Notifications and Billing
There are six specific notifications that can be sent electronically by State Farm using the 811 Consolidated Invoice transaction set as defined in the Mortgagee Notification, Billing and Payment Implementation Guide.
- New Business
- Renewal
- Policy Change/Endorsement
- Cancellation
- Reinstatement
- Verification
Each of these notifications can be delivered electronically, on paper, or both electronically and on paper at the lenders’ discretion. Exchanging electronic notifications with State Farm should be a daily process, due mainly to the sensitivity of certain notices like Cancellations and Reinstatements; however, the ability for lenders to receive combined Renewals and Policy Changes/Endorsements will be maintained on a weekly basis.
Mortgagee Notification, Billing and Payment
Here are the Individual Notifications that can be sent by State Farm to a participating lender and a brief description of their purpose. |
Payments
Any notification received electronically from State Farm with a balance due can be paid electronically using the 820 Payment/Order Remittance Advice transaction set as defined in the Mortgagee Notification, Billing and Payment Implementation Guide. Along with the payment amount, a number of reason codes can be attached, such as notice to bill the insured, payment forthcoming, or loan paid in full. There are 12 such reason codes available.
The movement of money from the lender to State Farm can be accomplished in two ways:
- Federal Wire
- Automated Clearing House (CCD and CCD+)
Communication Choices
State Farm supports two ways in which to send your changes electronically, a Value Added Network (VAN) mailbox or File Transfer Protocol (FTP) using encryption software. The use of FTP is recommended.
Mortgagee Notification, Billing and Payment Examples
Please review the different examples of the Mortgagee Notification, Billing and Payment standard. The examples show how the Consolidated Service Invoice/Statement (811) transaction is sent differently based on the six different notification types. Common for nearly every notification is the ability to remit payment using the Payment Order/Remittance Advice (820).
Example Index
| Notifications and Billing using the 811
Consolidated Service Invoice/Statement. |
Payments using the 820 Payment
Order/Remittance Advice. |
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